FAQ

Please contact us if you have any questions regarding the publishing or research process or about open access that are not included here.

We will be available for you via telephone or email.

Marguerite Schnelle
Email: henry@baw.de
Phone: +49 (0)721 9726-3380

How do I benefit from uploading my publications to HENRY?

  • Free publication and distribution worldwide
  • The citability of your publications will be ensured through the assignment of a persistent identifier (HDL identifier)
  • Fast and long-term availability
  • Good content indexing and accessibility due to thorough metadata recording, use of the Dublin Core data format, full-text search and the provision of database interfaces

What are the technical considerations when creating and submitting files?

Text files will only be accepted if submitted in a platform-independent format such as PDF (preferably PDF/A). The documents must not contain any security settings and must only use embedded fonts. Please also fill in the document properties specifying the name of the author, the title and the language.

Text files will only be accepted if submitted in a platform-independent format such as PDF (preferably PDF/A). The documents must not contain any security settings and must only use embedded fonts. Please also fill in the document properties specifying the name of the author, the title and the language.

What legal aspects must be complied with?

You need to hold the relevant right of use to publish a publication in HENRY. Making the publication available to the public must not infringe any third-party rights. As the author, you will hold the exploitation rights and the rights of use as a basic principle. If the publication was compiled during your working hours, your employer will also hold rights of use as a basic principle.

If the publication has already been published in an academic journal or another external medium, any publication in HENRY constitutes a secondary publication, in which case any arrangements laid down in the publication agreement (the agreement concluded between author and publisher) must be observed.

If you have ceded exclusive rights of use to the publisher for the first publication, you must first obtain their consent for the secondary publication in HENRY since you, as the author, no longer hold the required exploitation rights. Many publishers allow at least the secondary publication of the author's postprint of a publication after a period of 12 to 24 months. If you no longer have the original publication agreement at hand, you can retrieve information on the publishing house's regulations from the Sherpa/Romeo-List. Since the Sherpa/Romeo list does not contain any legally binding specifications, however, this information can only serve as an initial indication.

Is there any cost involved in submitting my publication to HENRY?

No, our service is free of charge.

What can I publish in HENRY?

Only academic publications from the field of hydraulic engineering can be published in HENRY. These are mostly reviewed publications that have been already published, such as journal articles or conference papers. Student assignments and extended essays as well as Bachelor's and Master's theses, other similar dissertations, presentation slides and abstracts shall not be accepted.

In the case of, for instance, articles from journals, conference volumes and books/collections which cannot be made available in their original versions due to licence restrictions and which are being published for the first time, it may be possible to publish the author's postprint in HENRY. In these cases, however, the publication agreement must be checked first because many publishers only allow the use of even the author's postprint only after an embargo period.

What types of document can be submitted in HENRY?

The following types of documents can be published in HENRY:

DeutschEnglish
Wissenschaftlicher ArtikelArticle
PeriodikumPeriodical
Beitrag zu einem PeriodikumContribution to Periodical
Teil eines PeriodikumsPeriodical Part
BuchBook
Teil eines BuchesBook Part
HandschriftManuscript
Dissertation oder HabilitationDoctoral Thesis
KonferenzbandConference Proceedings
KonferenzbeitragConference Paper
Konferenz-PosterConference Poster
Patent, Norm, StandardPatent
Verschiedenartige TexteReport

In the case of, for instance, articles from journals, conference volumes and books/collections which cannot be made available in their original versions due to licence restrictions stipulated in the publication agreement and which are being published for the first time, it may be possible to publish the author's postprint in HENRY. Please refer to the respective publication agreement for details on the terms and conditions governing your publication. The Sherpa/Romeo list will give you some basic and non-binding information on whether or not a publishing house allows articles to be published in parallel and for free in a repository such as Henry, in which form (publisher's edition, author's postscript or manuscript) this can be done and at what point in time it is allowed.

Student assignments and extended essays as well as Bachelor's and Master's theses, other similar dissertations, presentation slides and abstracts shall not be accepted.

What legal provisions must be complied with for publication in HENRY?

As the operator of the platform, the BAW needs to be granted non-exclusive rights of use in order to publish documents in HENRY. Publication must not violate any third-party rights, with the author being responsible for checking and identifying any legal obstacles.

The author will hold exploitation rights initially as a basic principle. In the case of secondary publications, however, a clause governing the author's exploitation rights will already have been included in a publication agreement. Publishing houses can allow the secondary publication of documents that they have published under different terms and conditions. There will sometimes be an embargo period for secondary publications or it may only be possible to publish the author's postprint.

Please refer to your publication agreement or to the Sherpa/Romeo list to find out about any terms and conditions governing secondary publication. BAW employees will find more information on publication agreements under the "Publish" menu item on the IZW portal, in the "Rights and usage concept" document and on the BAW's intranet.

The non-exclusive right of use shall be granted to the BAW as part of the licence agreement. You will be asked for your consent to the licence agreement when you submit your publication, although this does not restrict your exploitation rights. You will remain free to make your publication available to the public via other repositories.

The licence agreement authorises the BAW on a permanent basis to:

  • make electronic copies of the digital publication available to the public and carry out technical modifications to them if necessary in order to make them compatible with future computer systems
  • communicate and supply the digital publications to third parties, in particular for the purpose of long-term archiving
  • transfer the regulations stipulated in the licence agreement to another repository, in particular to a successor version of HENRY.

The authors bear sole responsibility for the content of their publications.

Who is allowed to publish documents in HENRY?

Members of a scientific institution (university or non-university, national or international) with a university degree are entitled to publish in HENRY. Student assignments and extended essays as well as Bachelor's and Master's theses and other similar dissertations shall not be accepted. If you want to register for a personal user account, please enter the email address assigned to your institution.

How can I publish my document in HENRY?

Publications by BAW employees are normally migrated automatically via the BAW's in-house release workflow. There is therefore no need for BAW employees to upload their publications to HENRY separately.

Scientific partner organisations collaborating with the BAW can have their journal series and other publications uploaded to HENRY. This service includes preparing the metadata and uploading the full texts (PDF documents). A dedicated section including collections will be assigned to each institution and added to the 'Communities and Collections' overview. A usage rights agreement is to be concluded with the publishing body. Upon request, the publications can also be uploaded to the database of the German Digital Library in addition to the databases specified in the guidelines. If you are interested in our service, please do not hesitate to contact us.

Authors from scientific partner organisations can upload their individual publications to HENRY if the metadata are included. Submitting a publication requires a licence agreement to be concluded, under which a non-exclusive right of use for publication in HENRY will be granted to the BAW. The publications will be made available to the public following a formal check by the BAW. Please read the HENRY guidelines before submitting a publication.

How do I go about submitting my publication?

You can submit a publication under the 'Publish' menu item after logging into your personal user account. If you do not yet have a user account, you can register for one here. The user account details will be sent to you via e-mail after a short processing period. To submit a publication, you need to carry out the following steps:

  1. Select the community to which you want to add your publication,
  2. Fill in the metadata fields to describe your publication,
  3. Upload the document,
  4. Check the data you have entered and correct them if necessary,
  5. Click to accept the licensing terms and submit your publication.

The BAW will verify the formal correctness of your entries and supplement them if necessary. Your publication will then be published in HENRY via open access.

How can I get a personal user account and what do I need it for?

You can register for a user account via the 'Login' menu item on the HENRY interface. You will need a personal user account to submit any publications.

Can I view the access figures for my publications?

Inhalt wird ergänzt sobald Statistiken in HENRY stehen.

Can I make any changes to my publication after it has been published in HENRY?

Publications made via HENRY can no longer be amended once the submission process has been completed. Should any amendments become necessary for legal reasons, the publication will be uploaded as a new version (updatedVersion) and assigned a persistent identifier (handle). Online access to the previous version may be restricted as part of this process, in which case the publication will no longer be accessible to the public but will remain in the repository carrying its handle.

Can I delete a publication?

Publications made via HENRY cannot be deleted once the submission process has been completed. If a publication is required to be deleted for legal reasons, online access will be restricted to the metadata only, with the full text being blocked from public access. This means that the persistent identifier (handle) will remain in the repository.

How can I submit an updated version of my publication?

Any new version is uploaded as an updatedVersion and given its own persistent identifier (handle). Online access to the previous version may be restricted as part of this process, in which case the publication will no longer be accessible to the public but will remain in the repository carrying its handle.

Why is my publication available through HENRY even though I haven't submitted it?

Some journal series and periodicals are submitted to us by our partner institutions (cf. the "Partners" menu item). As part of these partnerships, the BAW will have been granted non-exclusive rights of use for your publication for the purpose of making it available via HENRY. Titles from journal series and periodicals are continuously being uploaded to HENRY based on this agreement.

How are the publications indexed?

Publications are to be submitted including metadata, with authors also able to include abstracts. All submissions undergo a publication process in HENRY during which the BAW checks the formal aspects of the metadata, corrects or supplements them if necessary and assigns the publications to the main DDC (Dewey Decimal Classification) classes. Use of the global standardised metadata format Dublin Core allows publications to be included in international reference systems and specialist search engines. The publications are assigned a persistent identifier (handle) enabling them to be cited.

For how long will publications submitted to HENRY remain available from the repository?

A publication made available via the repository is not subject to any access restrictions (open access) as a basic principle and remains in the repository for the long term (at least for 10 years). It will neither be deleted from the server nor modified after publication in HENRY. Should any amendments be necessary for legal reasons, the publication shall be uploaded as a new version (updatedVersion) and assigned a separate persistent identifier (handle). Online access to the previous version may be restricted as part of this process, in which case the publication will no longer be accessible to the public but will remain in the repository carrying its persistent identifier (handle).

Changes in technology may make it necessary to migrate publications to a different system along with their metadata to allow their content to be used over the long term. It will still be possible to call up the publication, which will therefore remain citable, due to the persistent identifier (handle) assigned to all publications in HENRY.

Am I allowed to publish documents available through HENRY in other systems?

Yes. When submitting a publication to HENRY, the BAW, which maintains the specialist repository, will only be granted a non-exclusive right of use. Any publications made available via HENRY are covered by a CC BY 4.0 licence as long as no other licence has been issued by the publisher responsible for the first publication (e.g. CC BY-NC). You are therefore allowed to publish your document in other repositories as well.

Am I allowed to submit documents to HENRY that have already been published and, if so, what do I need to take into consideration?

If the publication has already appeared in a journal or another external medium, any publication in HENRY constitutes a secondary publication. In that case, it is important to observe any arrangements laid down in the publication agreement (the agreement concluded between author and publisher).

If you have ceded exclusive rights of use to the publisher for the first publication, you must first obtain their consent for secondary publication in HENRY since you, as the author, no longer hold the required exploitation rights. Many publishers allow at least the secondary publication of the author's postprint of a publication after a period of 12 to 24 months. If you no longer have the original publication agreement at hand, you can retrieve information on the publishing house's regulations from the Sherpa/Romeo-List. Since the Sherpa/Romeo list does not contain any legally binding specifications, however, this information can only serve as an initial indication.

Are the documents I have submitted to HENRY protected by copyright?

All publications in HENRY are protected by copyright as a matter of course. The authors only grant the BAW, as the operator of HENRY, a non-exclusive right of use through the licence agreement to allow it to make the publication available via open access. The BAW does not restrict your right to use or utilise your work for other purposes. However, there may be some restrictions resulting from other arrangements you may have made.

Why do I need to enter into a licence agreement when submitting documents to HENRY?

As the operator of HENRY, the BAW requires a non-exclusive right of use for the publication of your document in HENRY for copyright reasons. The licence agreement grants the BAW this non-exclusive right of use for publication purposes. The agreement also specifies the terms and conditions governing the process of making your document accessible to the public. The licence agreement will be concluded when a publication is submitted. You will find the exact wording of the licence agreement here.

Are publications in HENRY citable?

Yes, publications in HENRY are citable. Use the suggested citation format and the indicated handle link, which you will find on the cover.

Do I need a personal user account to be able to access the PDF documents of the publications?

No, you will have full access rights to all full texts even if you do not have a personal user account. All metadata and publications are made available permanently for free based on the open access principle.

What can I find in HENRY?

HENRY contains academic publications from the field of hydraulic engineering. All publications by the German Federal Waterways Engineering and Research Institute (BAW), the Waterways and Shipping Administration of the German Federal Government (WSV) and their employees whose rights of use are held by the BAW or the WSV are stored in Henry and made available online free of charge. Publications by scientific partner organisations and by members of scientific institutions are also made available via HENRY as long as the BAW holds the required rights of use. You can find out more about these partner organisations under the "Partners" main menu item.

You can access full texts and view the associated metadata. All metadata and full texts are made available permanently for free based on the open access principle.

From which other databases and specialised portals can I also access publications in HENRY?

The publications are also referenced in whole or in part by the following search engines, specialist portals and databases:

  • Google – general online search engine: all publications
  • Google Scholar – general literature research for academic documents: all publications
  • BASE – Bielefeld Academic Search Engine: all publications
  • DNB – German National Library: BAW publications